To change the Clipboard options

When the Clipboard task pane is displayed an icon appears in the System Tray on the Taskbar.

• Right-click the icon to display the menu

Shortcut menu

• To clear the Clipboard task pane, click Clear All
• To stop collecting items and close the Clipboard task pane, click Stop Collecting
• To display the Clipboard Options, click Options

Clipboard Options

• To show the Office Clipboard automatically whenever the Copy command is invoked twice in succession, select Show Office Clipboard Automatically
• To collect multiple items to the Clipboard without displaying the Clipboard task pane, select Collect Without Showing Office Clipboard
• To display the Office Clipboard icon on the Taskbar, select Show Office Clipboard Icon on Taskbar
• To display the collection status when each item is copied, select Show Status Near Taskbar When Copying

Use Drag-and-Drop to Move and Copy Text

Drag-and-drop literally allows you to drag selected text or graphics with the mouse and drop it elsewhere in the document. Data can be dragged to a different document.

To use drag-and-drop

• Select the text to be moved then point to the selection

The pointer changes to an arrow .

• Hold down the left mouse button and drag the text to the new location then release the mouse button

The text is moved. As with any Cut and Paste operation, the Paste Options smart tag is displayed to let you re-format the text.

Tips: To copy text, hold down the Ctrl key while you drag. Dragging selections over the bottom of the page will cause the document to scroll. If you drag over a Taskbar icon, the application's window will be made active. Press Esc (without releasing the mouse button) if you want to cancel a drag-and-drop.

Use Paste Special

Paste Special allows you to choose a particular data format in which to paste a cut or copied selection. You can paste any type of data using the Cut, Copy and Paste tools, not just text.

To use paste special

• Cut or copy the text (or other data) from a document or other file
• Click in the Word document where you want to paste
• From the Edit menu, select Paste Special...

The Paste Special dialogue box is displayed.

Paste Special dialogue box

• From the As: box, select an appropriate format and click OK

Open More Than One Document

While using Word you can have several documents open at one time; you do not have to close one before opening another. The advantage of this is that you can quickly look up information in one document whilst working on another or you can transfer data between documents.

To open a second document

• Open the first document
• On the Standard toolbar, click Open

OR

• From the File menu select Open (SpeedKey: Ctrl + O)
• Select the second document to open

Tip: You can also create a new document while a document is open.

To move between document windows

Each open document appears as a separate icon on the Windows Taskbar.

• On the Windows Taskbar, click the Document icon (SpeedKey: Alt + Tab)

Multiple document windows displayed on the Taskbar

Tip: If your documents do not appear on the Taskbar, from the Tools menu, select Options. Click the View tab and select Windows in Taskbar.

OR

• From the Window menu, select the document to switch to (SpeedKey: Ctrl + F6)

Window menu

The name of the active window is displayed on the Title bar.

To view two documents on screen

• From the Window menu, select Arrange All

Both documents are displayed on the screen. Each document has its own window.

Tip: When both documents are visible select the document to work in by clicking on it with the mouse. The first click will activate the window but will not move the insertion point.

To copy and move text between documents

Text can be copied and moved between documents without them both being open at the same time by using the Copy and Paste buttons on the Standard toolbar. You can use the Office Clipboard to copy and paste multiple items. Also, if both documents are open the data can be dragged from one to the other.

• Display the text or graphics you want to move or copy in one window
• Display the destination for the text or graphics in the other window
• Select the text or graphics
• Drag the text or graphics from the first window to the second window

To close a second document

If you have more than one document open at the same time, the Close button on the Title bar will close just the document, rather than exiting Word.

• With more than one document open, click the Close button on the Title bar OR the Menu bar - your other documents will remain open

Multiple documents open

• With one document open, click the Close button on the Menu bar to close just the document (clicking on the Title bar will also exit Word)

One document open

Document Window Panes

It is possible to display more than one part of a long document at once by splitting the document into panes. Each pane is a separate window with its own Ruler bar and scroll bars.

To split a document into two panes

• Point to the split bar above the vertical scroll bar (the grey rectangle)
• Drag the split bar to the required position

OR

• Double-click on the split bar above the vertical scroll bar

A grey line is displayed where the window is split.

Split document window

• Click in a pane once to select it, or press F6 to toggle between panes

To clear a window split

• Drag the split bar to the top or bottom of the window

OR

• Double-click on the split bar