Copy Text (Copy-and-Paste)

Text (and graphics) can be copied within the same document or to other documents.

To copy text using the Standard toolbar

• Select the text to be copied
• Click the Copy button (SpeedKey: Ctrl + C)

The text is copied from the document and placed into the Clipboard. The previous contents of the Windows Clipboard are removed.

• Move the insertion point to the destination
• Click the Paste button (SpeedKey: Ctrl + V)

The contents of the Clipboard are copied from the Clipboard to the destination. You can paste the contents of the Clipboard again. The Paste Options smart tag is displayed beside the pasted text. This allows you to change the formatting of the pasted text.

To copy text using the menu

• Select the text to be copied
• From the Edit menu, select Copy
• Position the insertion point at the destination
• From the Edit menu, select Paste

To copy text using mouse shortcut (alternative)

• Select the text to be copied
• Point to the destination then press Ctrl + Shift + right-click

Tip: Word tries to help you cut and paste text by inserting spaces and selecting the best kind of formatting. You can change these options to suit the way you work. From the Tools menu, select Options... then click the Edit tab. De-select the Smart cut and paste check box to turn off all options or click Settings... and choose the options you want.

Use the Office Clipboard to Paste Multiple Items

The Office Clipboard can be used to copy and paste multiple items, from more than one application. For example, you can copy some text entered in a Word document, switch to Excel and copy some spreadsheet data, switch to PowerPoint and copy a graphic, and so on, then paste the collection of items back into Word.

To view the contents of the Office Clipboard

The contents of the Office Clipboard are displayed on the Clipboard task pane. The Clipboard task pane is only available in Microsoft Office XP applications.

• From the Edit menu, select Office Clipboard...

OR

• From the View menu, select Task Pane then on the Task Pane title bar, click the down arrow to display the menu

Task Pane menu

• Select Clipboard

The Clipboard task pane is displayed.

To copy an item to the Office Clipboard

• Display the Clipboard task pane
• Select the item to be copied then on the Standard toolbar, click Copy (SpeedKey: Ctrl + C)

Clipboard Task Pane - empty		Clipboard Task Pane - item copied

Note: You can copy (and cut) items from any application - not just Office XP products. You must make sure that the Clipboard pane is open in an Office application though, or only the last item copied will appear.

• Repeat the above steps to copy the next item you need

The Office Clipboard holds up to twenty four items. The items that have been collected will remain on the Office Clipboard until all open Office applications are closed. As the items are copied to the Clipboard the number of items collected is displayed on the Taskbar in the bottom right-hand corner of the application window.

Number of items collected on the Clipboard

Tip: You can also copy items without displaying the Clipboard toolbar if you select the Copy command twice in succession.

To paste an item from the Office Clipboard

You can only paste items into Office XP applications.

• To paste individual items, click the arrow to the right of the item to be pasted and click Paste

Pasting an individual item

• To paste all the copied items, on the Clipboard toolbar, click Paste All

The contents of the Clipboard are copied from the Clipboard to the destination. You can paste the contents of the Clipboard again.

Tip: The Paste Options smart tag is not displayed if you use Paste All.

To clear copied items from the Office Clipboard

• On the Clipboard task pane, click Clear All

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